When you’re next hosting a big or small event, there’s nothing more important than getting the venue right. This will be the setting where so many memories are made if you get it right. If you get it wrong, the memories will be there for all the wrong reasons. So, getting your choice of event venue needs due care and attention. Here are a few factors to bear in mind when choosing a venue for an event.
Location
While you may want to choose an exotic or beautiful location, if you choose one that’s too far away, this may limit the number of people that you’re able to get to attend. You should also make sure that you think about the transport links. Are people going to need to drive to get there or will they be able to access it via public transport? This could end up being a compromise between picking something suitable, but not making it so far away that people simply can’t get there.
Size
Having your guest list in mind will help you to get the size of the venue right. Too small and you won’t be able to comfortably accommodate all your guests. Too big and it will feel quite overwhelming for them and may have the opposite effect to the one you were intending. While you may not know your current guestlist at this moment in time, if you have a better idea of it, this will help you to get the size spot on first time.
Facilities
Some venues are used to hosting events and will have all sorts of facilities readily available to you. On the other hand, there are those that will only be able to offer the basics and you’ll have to sort out everything else for yourself.
You need to know what sort of venue you’re getting. This way, you’ll know how much other work you need to put into it. There will be more logistical headaches involved if you choose the latter type of venue, but it’s also true that if it’s your dream venue, it may be worth putting in the extra effort.
Uniqueness
Some people will be thinking about how practical the venue is. For others, they are focused on having a dream venue for their guests. This is certainly true if you’re having a wedding. However, even the venue of a conference is worth thinking about as you may end up getting more business this way. For this reason, it’s worth looking at the Space Foundation Discovery Center. A unique venue will also give you more of an opportunity to create social media and promotional content, if this is what you’re looking for, so could be worth bearing in mind.
Accommodation
While this may not be the case for every single event, for the ones where people will be staying overnight, you need to look into your accommodation options to work out where people will be able to stay. Ultimately, you may have the perfect venue in mind, but if people simply aren’t able to stay nearby, this could easily create a problem that isn’t easy to fix.
Price
While everyone would like to think they’re able to book any venue in the world based on the price, you also need to be aware that it’s bound to play a limiting factor for many people. For this reason, it’s worth comparing and contrasting a few different venues. This way, you can get a better general idea of the price, and you can also negotiate with other venues at the same time.
It may also be a good idea to ask about all-inclusive packages to work out if you can get a better deal this way. Ultimately, the more venues you enquire about, the better you’re likely to do on the price.
Contract
Once you have thought about everything else, you will then likely be getting into the details. Looking at the contracts carefully will give you a better understanding of what is right and whether you need to negotiate here. Look at factors such as the deposit that you’re expected to pay and other elements that may require some flexibility or discussion.
The event venue can easily make or break your next big occasion, so now is the time to start looking into it no matter how far down the road you have before your event, it is worth putting in enough planning—and this should be right at the heart of it.
With these tips, you’ll be able to choose the right event venue for you regardless of the occasion.
